Event Location: 

South of England Showground

Selsfield Road

Haywards Health

Sussex

RH17 6TL

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Rendezvous Point:

Optional meet up at The Gardeners Arms from 14:00 Friday, then travel to site in convoy

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The Gardeners Arms

Selsfield Rd

Ardingly

Haywards Heath

RH17 6TJ

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Alternatively, head direct to the Show Ground

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Event Parking & Access:

• Access to site is from 07:00-20:30 Friday. 07:00 - 08:30 Saturday

• Event access is via the SOUTH Gate which is on the B2028 (Selsfield Road)

• The entry point will be sign posted as South Gate (Please see event map attached to the email)

• Once you arrive, drive to the Horses Gate, and follow instructions from there.

• Our pitch is Number 14/15

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Event Theme:​

• Public Display

• Show and Tell

• Weapons Display

• Battle

• Foot and Arms drill

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Vehicles in attendance:

​None​

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​Scenario:

• October 1944

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Uniform Standard:

• Clean, some light wear

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Personal appearance:

• Clean Shaven, Washed, and correct period hair cuts

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Notes from Battalion:

• Please consult the Event Map and Documentation that was attached to the email sent on 29th September. This contains key information about our pitch as well as instructions provided by the event   

• Current Weather forecast is looking like Rain all day Friday, with intermittent showers Saturday​​​

• Pack a Rain Coat/Poncho if you have one​

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Uniform:

M37 Wool Shirt & Pants
M41 or M43 Jacket

M1 Steel Helmet with 3/4" Mesh net or without.

​Rough-Outs, Service Shoes, or Double Buckle Boots
M1938 Dismounted Leggings
Garrison Cap

Dog tags

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Optional Attire:​

• Tankers Jacket

• OverCoat

• Jeep Cap

• Wool Sweater/Sweater Vest

• HBT Uniform is authorised for after hours use if you wish to get changed once the public leave​​​​

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Webbing and Equipment:

• Belt to suit weapon carried

• Canteen with cup

• Carlisle pouch

• M1928 Haversack with meat can pouch

• Gas Mask Bag/GP Bag

• Bandolier(s)

• Grenades(s)

• Personal Weapon (Deac Certificates where appropriate)

• T-Handle or E-Tool

• Flashlight​

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Please take note:​

• All members are required to change into Green as soon at they are pitched up. And remain in uniform until endex has been called

• Any deviation form the above uniform code will be questioned by the Unit Commander/NCO/Committee Member on the day. You may be asked to change.

• Head cover to be worn at all times, either a Garrison Cap, or the M1 Helmet. (When on display a jeep cap should not be worn on it's own. After hours, the jeep cap can be worn as suits you)

• No Bloused Jump boots

• No Modern Tee shirts

• No E-cigarettes insight while on display

• No Vaping whilst on display

• No beards. Clean shaven upon arrival, or shave when changing into Green on the first day

• No Modern haircuts

• No visible piercings or Tattoos

• No modern watches

• No modern glasses

• Mobile phones and modern cameras can be used, but discreetly

• All modern equipment (carrier bags, cool boxes, beer boxes, books, food packaging etc) to be hidden from sight at all times where possible

• Rations and personal items are either wrapped in period packaging or used discreetly

• No food/drink in modern packaging is to be consumed within the display area during public hours.

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Event Itinerary

 

Friday

14:00 - Optional meet up at the RV Pub.

15:00 Onwards - Arrival at site and set up

17:00 - Evening meal and R&R

            

Saturday

07:30 - Reveille and Flag Detail

08:00 – Breakfast

09:00 – Event Opens to the public

09:30 - Roll call, Uniform Inspection, Briefing

17:00 – Show closes to the public. Evening meal, wash up, clean up

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Sunday

07:30 - Reveille and Flag Detail

08:00 – Breakfast

09:00 – Event Opens to the public

09:30 - Roll call, Uniform Inspection, Briefing

17:00 – Show closes to the public.

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• Keep your Green heads on. If given an order by an Officer or NCO, react in the appropriate manner.

• ​​Do not leave the Camp Area without clearing it first with either the Lieutenant, or one of the senior NCOs.

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​Food:

There will be a meal deal available with a cost not exceeding £8.00 per person.

 

This will include

• A cooked Breakfast Saturday

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Friday & Saturday will be a Two Can. Some Cans will be provided out of the Meal Deal Funds, but please bring at least one tin of Meat and one of Veg each for the communal pot

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Friday

Lunch - Eat at the RV pub or Self Cater

Evening - Two Can or Self Cater 

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Saturday

Breakfast - Unit Meal Deal Breakfast or Self Cater

Lunch - Personal rations or on-site vendors

Evening - Two Can Or Self Cater

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Sunday

Breakfast - Self Carer

Lunch - Personal rations/on-site food vendors​

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All Troops should have at least one of the following in their kit at all times for the communal cook pot:

1x tin of Vegetables

1x tin of Meat (Spam/hot dogs/corned beef)
Oxo Cube

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This will be used in case of an emergency.

Please remove modern labels and/or relabel if possible.

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​Shelter:

• ​Unit flysheet.

• Personal Open or closed-ender pup tents.

• Small Wall (Fly optional)

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Flagpole: Yes

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Unit Signage: No

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Radios: Yes

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Weapons: Yes

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Unit Weapons: Mortar 

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Pyros: No

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Blank firers: No

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Camp Fire: Off ground Yes.

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Fire Wood: Bring wood or kindling. Can everyone try to bring at least one bag. An Axe will be needed

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Trash: Recycling bins available on site. But please bring bin bags

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Water: Available on site. Please bring unit water can. Or supply your own water

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Toilets: Available onsite

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Showers: Available onsite

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Alcohol: Permitted after hours. If in the Beer club, bring a pack of 15 bottles. Guests are welcome to join, just pitch in some bottles of Bud to cover!

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​​Contact No’s:​

• Marcus Spencer - 07469 737715 - On site Friday PM

• Or keep in touch via the WhatsApp group

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Insurance:

• Unit PI Cover is in place, copy available on request.

• Probationary Members and Guests. We expect you to have your own insurance cover, if not then we can cover you under the groups insurance for a nominal fee of £5 for the weekend. This is payable to Marcus or a Committee Member on the first day of the event.

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Health & Safety:

• ​Inform Marcus or Rich Sage of any medical concerns/issues.

• Wear suitable footwear and clothing.​

• Dress for cold and wet conditions.

• Stay Warm and keep hydrated.

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First Aid: First Aid kit available via Rich Sage.

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Unit Matters to be Discussed:

• End of Year COAM Event​

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